Who are we looking for:
Are you looking for a new and rewarding role in healthcare? Interior Health has an exciting opportunity for Board Liaison in the community of Kelowna. Relocation allowance will be provided, apply now to join our amazing team!
Some of the benefits of joining Interior Health:
- An attractive remuneration package
- Excellent career prospects
- Employer paid training/education
- Employer paid vacation
- Medical Service Plan
- Employer paid insurance premiums
- Extended Health & Dental coverage
- Municipal Pension Plan
- Work-life balance
- Relocation Allowance
Why Interior Health is a Top 100 BC Employer
The Okanagan's largest and liveliest population centre, Kelowna
, is one of Canada's most popular vacation destinations and home of the legendary Ogopogo, the Okanagan’s own version of the Loch Ness Monster. With such a perfect lakeshore community, it is easy to believe that Kelowna is known to some as the Summer City. Summer smiles and glistening water year round will entice you to explore this amazing community. If you enjoy water sports - sailing, house boating, kayaking, windsurfing and fishing - you may never want to leave Kelowna. Downtown Kelowna offers a spectacular landscape of lake, mountains and parks, with a wide range of cafés, continental and ethnic restaurants and noisy nightclubs to choose from as well as unique shops and boutiques, heritage buildings and modern architecture, art galleries and museums, music and live theatre, and even a symphony and ballet.
How will you create an impact:
The Board Liaison provides confidential support to the Board Chair and the Board of Directors and oversees the day-to-day administrative operations of the Board Office. The Board Liaison, in accordance with committee terms of reference, provides support to the Board and Committee chairs to ensure all committee meetings and functions are conducted with efficiency and effectiveness. The Board Liaison is responsible for effectively scheduling and managing engagement activities for the Chair and Board of Directors and for developing related reports, presentations, and correspondence, as well as supporting the Governance and Human Resources (HR) Committee Chair to ensure the governance-related functions of the Committee are met.
What will you work on:
- Manages the flow of appropriate information and correspondence for the Board Chair and members of the Board of Directors from the Health Authority, media, provincial and federal government agencies, and the public.
- Engages with various contacts inside and outside the organization to help create productive, collaborative working relationships with the Board and to enhance the reputation of the organization (e.g., representatives and others within IH, other Health Authorities, First Nations partners, elected officials, governments at all levels, and academic institutions).
- Coordinates appointments, meetings, engagement events, and site tours with partners and participates as appropriate.
- Organizes all aspects of Board meetings to ensure logistics and proceedings are handled efficiently and effectively (whether in-person or virtual). Ensures the appropriate flow of information to the Board and the dissemination of results from Board decisions to appropriate staff for implementation. Assists the Board Chair, Committee Chairs, and the CEO in scheduling meetings and developing agendas for Board meetings; recommends appropriate content for in-camera and public meetings; records minutes and attendance; posts public documents; and tracks the completion of action items.
- Maintains and regularly reviews the Board Manual content and prepares and presents recommended changes to the Board for approval. Ensures consistency of language and compliance with relevant policies, guidelines, and legislation.
- Supports the Chairs of the Board and the Governance and HR Committee with the development, implementation, and review of evaluation tools to appraise the performance of the Board; Board Chair; Committees; and the Director, Self-Assessment to encourage useful feedback. Coordinates resulting follow-up action.
- Assists the Chairs of the Board and the Governance and HR Committee in developing and implementing a process to replace retiring Board Directors and acts as the primary liaison with the Board Resourcing and Development Office to facilitate the board appointment process. Assists in the implementation of effective protocol and resource materials for the orientation of new Board members.
- Works with the Chairs of the Board and the Governance, and HR Committee to make recommendations regarding on-going director development, implementation of approved programs, and follow-up evaluation.
- Assists in the development of the draft Board budget to be presented to the Governance and HR Committee for review and recommendation for Board approval. Monitors the budget to ensure compliance with government financial policies and to maintain fiscal responsibility.
- Coordinates Board remuneration and Conflict of Interest Declaration processes and ensures compliance with Board policy and Treasury Board Directives.
- Prepares the Stakeholder Relations Committee report that comes forward each Board meeting to the Board Committee of the whole.
- Oversees the retention of all Board records, including the minutes of all meetings of the Board and its Committees.
- Coordinates administrative support for the Board Committees and promotes consistent process and improvement of practices for the Board and its Committees.
- Updates the Board on the implementation of initiatives of the Governance and HR Committee. Prepares reports, briefings, and presentations, researching elements as required.
- The Board Liaison and Executive Assistant to President & CEO work closely together with the expectation and understanding of coverage and support of each others’ roles as required.
Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Aboriginal (First Nations, Métis, or Inuit).
- Performs other related duties as assigned.
Education, Training, and Experience
- Degree or diploma in business or health administration, a health-related discipline or a related field.
- Seven to ten years of recent experience, including at least five years at a senior executive assistant level with experience in providing support to a Board of Directors.
- Experience and interest in Board governance.
- Experience in building and maintaining relations with a Board, senior executives, and officials.
- Experience with and understanding of the complexity of the healthcare system and of the operations of the Health Authority and related ministry departments.
- An equivalent combination of experience and education may be considered.
Demonstrates all LEADS Capabilities, in particular:
Skills and Abilities
- Leads Self/Cultural Agility – self-awareness, demonstrates character; noticing and adapting to cultural uniqueness to create a sense of safety for all.
- Engages Others/Empathy – communicates effectively; listens with heart rather than reacting
- Achieves Results/Process Orientation – takes action to implement decisions, follows culturally respectful processes that also produce results
- Develops Coalitions/Building a Trust-Based Relationship – builds partnership and networks to create results, demonstrates a commitment to customers and service, participating in open exchanges of experiences and culture
- System Transformation/Credible Champion – demonstrates systems/critical thinking, strategically oriented to the future, champions & orchestrates change, remains self-aware and maintains effective relationships
- Possess a high degree of tact, diplomacy, and the ability to maintain confidentiality.
- Ability to accept and assume responsibility, work without direction and under pressure, meet deadlines, problem-solve, make well-informed decisions, use initiative and judgment to develop courses of action that are results-oriented, and anticipate and respond to changing priorities.
- Possess excellent interpersonal skills and the ability to communicate clearly and effectively verbally, in writing, and as a facilitator.
- Ability to perform as an integral part of a senior team, interacting effectively with others both internal and external to the organization including the public, elected officials, and senior staff from all levels of government.
- Ability to critically analyze and synthesize data.
- Ability to record and compose minutes accurately and effectively.
- Fluent in the use of meeting technologies including voice, video and web conferencing, and audio visual systems.
- Possess excellent keyboarding/word processing and computer application skills (including Word, Excel, PowerPoint, Outlook, and other programs) required to fulfill responsibilities. Productively use technology where appropriate and conduct information searches.
- Physical ability to perform the duties of the position.
Interior Health strives to create an environment where you enjoy the work you do, the place where you work, and the people around you. Together, we create great workplaces. Apply today!